Toronto, Ontario

Administrative Support (Technical Services)

ADMINISTRATIVE SUPPORT (Technical Services)
Pharmaceutical Manufacturing – Technical Services Dept
Toronto, Ontario,
On-Site role, Full-time hours
Duration: 6 months will likely extension to 1 year
Start Date: early Feb, 2022
Scheduled End: August, 2022 with likely extension to 1 year
 
NOTE – Must be vaccinated against COVID-19 to access the site
 
DUTIES:
  • Provides general administrative support to one or more managers.
  • Specific duties and responsibilities may vary based on department and level(s) of management supported.
  • Provides administrative support requiring a complete knowledge of department functions (Technical Services Dept in Manufacturing setting – can be learned).
  • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses.
  • Perform data entry and data accuracy checks on various reports and systems.
    Exercises discretion in handling of confidential material and information.
    Assists in special projects as assigned.
  • Responsible for organization and maintenance of department filing system including potentially confidential data. Ensures department supplies needs are met.
  • Responds to various inquiries for information according to general guidelines.
  • May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
  • Completes other duties as requested.
  • Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
  • Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
  • Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position
  • Generally receives no instructions on routine assignments while under limited supervision.
  • Receives general instructions on new work, which is generally reviewed upon completion.
 
Attention to detail is one of the most important qualities in this role

Experience: 1 to 3 years
Skills: MS Office Suite

Experience with SAP could be an asset but not a must have

Keywords:
Education: HS Diploma. College degree preferred

 
Skills and Experience:

Required Skills:
CORRESPONDENCE
FILING
MAINTENANCE
TRAINING
TRAVEL ARRANGEMENTS

Additional Skills:
ADMINISTRATIVE SUPPORT
CLERICAL
GENERAL ADMINISTRATIVE
MICROSOFT OFFICE
MS OFFICE

[alten=email email=heather.mackenzie@alten.com]