Oakville, Ontario

Documentation Coordinator II

Documentation Coordinator / Document Controller

Oakville, ON 

Summary:
Document Controllers support the engineering department in maintaining quality documentation standards and tracking engineering deliverables. Typical tasks include reviewing documentation to see if it meets quality requirements, sending and receiving client documentation per specifications in a timely manner, and maintaining databases recording these actions. These tasks are time senstive, involve multiple steps, and cover multiple projects, so the ideal candidate must be detail-oriented and organized. They will work closely with engineers and clients and need to build strong rapport with both. Experience with SharePoint, PDM Solidworks, and SAP is desired.

Education/Equivalent:

• Education background: Communications, Technical Writing, Drafting, STEM
• College degree preferred, although will accept related work experience, or one year experience working in an engineering or architectural environment

Work Experience Needed:

• Work background in Engineering, Science, or Design/Build related fields helpful
• College degree preferred, although will accept related work experience, or one year experience working in an engineering or architectural environment

Special Skills/Abilities Needed:

• In depth, hands on knowledge of document control practices are helpful
• Good organizational skills and planning abilities
• Attention to detail – QA/QC experience helpful
• Customer service oriented – both internal and external
• Ability to train individuals
• Strong written/verbal communications and interpersonal skills
• Computer literacy – Excel, Word, Adobe, SharePoint, FTP sites, and other programs
• Basic knowledge of PDM Solidworks, SAP, and ISO Standards desired

Nature & Scope-Principal Areas of Responsibilities:

• Read and understand engineering drawings
• Control documents and quality records
• Package, send, and track client deliverables
• Understand and comply with ISO standards
• Train new employees in and enforce engineering standards and process
• Able to deliver assignments: on time, on schedule, and within budget
• Duties assigned as needed – many different types of deliverables

 

 

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Heather MacKenzie

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