North York, Ontario

Document Control Lead

Document Control Lead
Pharmaceutical Manufacturing – Facility Development project
Toronto, ON
Our client is a global pharmaceutical manufacturer. On their behalf, we are recruiting for a Document Control Lead who has experience working in engineering environments.
Experience in Engineering environments is preferred.
Experience with CAD (is a MUST) working with P&IDs (nice to have).
  • Minimum 5+ years related experience – document control activities, this is NOT a BA position
  • Experience working and leading a document control team in a busy and fast paced engineering environment (in this role you will lead / supervise 2 others dedicated to a large multi-year production facility development project at the Toronto site).
  • Able to work in a fast paced environment.  Currently in commissioning phase of the this major project, and there is quite a lot of documentation.
  • Microsoft Sharepoint and Cloud based database knowledge – must have in any environment
  • Experience with CAD (must) working with P&IDs (nice), Microsoft’s Excel, Word, Access and PowerPoint appliccations required.
  • AutoCAD preferred.
  • Proven leadership – supervisory skills.
  • Proven organizational, problem solving, project and time management skills
  • Able to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills.
The Document Control Lead will lead / supervise a small team who is working with an engineer team focused on the development of a major multi-year new state of the art production facility on the Toronto site.
This role involves providing documentation management support towards the commissioning and qualification/validation/handover of the new facility, including all of the new process control equipment and systems.
The Document Controller Lead for the project would be a Leader of the on-site Project Documentation Control Team, which is tasked with providing direct support to the C&Q Documentation Leadership, Engineering System Owners, and C&Q Methods Team.
The document controller lead will be also expected to be the AutoCAD coordinator to be directly involved in the handover of drawings including minor updating and maintaining of drawings for the B100 project.
The Document Controller Lead / AutoCAD coordinator roles and responsibilities include but are not limited to the following:
  • Provide an organized classification and document naming structure used to effectively manage, locate and store documents produced by within the selected document repository environment.
  • Ensure the security and integrity of documents stored within the project document repository environment.
  • Manage the intake, filing, retention, and issuance of project-related documentation to support C&Q activities throughout all phases of the project.
  • Support internal and external resources with managing red-lines of project lifecycle documentation and drawings.
  • Maintain vendor, construction and engineering turnover documentation packages in electronic and physical document repository environments.
  • Follow and enforce GDP requirements on all documentation submissions and revisions.
  • Collaborate with the necessary departments to ensure that the document control practices used are in compliance with local site and global corporate policies and procedures.
  • Manage the intake, filing, retention, and updating of drawings including AutoCAD files related to the B100 project.
Education & Skills Required:
You must have, at a minimum:
  • 5+ years of document control experience, preferably working within a bio/pharmaceutical manufacturing environment.
  • 5+ years providing document control support for large, multi-year CapEx projects, preferably within the Life Sciences industry.
  • Lead / Supervisory experience
  • Able to work in a fast paced document control team
  • Minimum Bachelor’s degree or certificate with relevant working experience.
  • Proficient with MS Office suite applications (e.g. MS Word, Excel, Power Point) and collaboration platforms such as Fieldwire, Sharepoint, e-doc management systems.
  • Experience with AutoCAD file management and updating of AutoCAD files including maintaining/managing cross-references related to multi-discipline drawings
  • Excellent coordination and organizational skills.
  • Excellent communication skills.
  • Excellent reading and writing skills in the English language.