Careers

La Prairie, Quebec

EXECUTIVE ADMINISTRATIVE ASSISTANT

EXECUTIVE ADMINISTRATIVE ASSISTANT

GEJP00023456

Duration: 1 year – Initial contract

1400 rue Industrielle, La Prairie, QC J5R 5G4

Must be fully bilingual in French and English

Provides administrative support to the General Manager as well as to other members of the SBC group as follows:
– Coordinate the General Manager, the Financial Controler and the Technical Director’s agendas.
– Update all administrative documents: organizational chart, trombinoscope, birthdays, cellular & telephone list, etc.
– Coordinate business travel including flights, accommodations and car rentals for the General Manager, the Environmental Health & Safety, Finances and Engineering departments.
– Liaise with the Human Resources department in all recruiting matters when necessary.
– Process new hires: workstation, phone, business cards, etc.
– Organize and coordinate SBC meetings, including bi-monthly management team meetings as well as quarterly business review meetings.
– Ensure secretarial duties for General Manager, EHS, Finances and Engineering departments.
– Ensure that all companies’ policies are adhered with respect to vacation, travel and sick leaves.
– Maintain absenteeism and vacation reports for General Manager, EHS, Finances and Engineering departments.
– Oversee purchase of hardware, software and office supplies; manage related budget.
– Ensure secretarial duties for General Manager, the EHS, Finances and the Engineering departments.
– Establish and maintain relationship with external suppliers: caterers, translators, etc.
– Play the role of SBC’s internal communications correspondent.
– Review administrative practices and procedures regularly to identify potential areas of overall improvement and cost efficiency.
– Ensure that no department has administrative work bottleneck by proposing remedial action and cross departmental help.
– Ensure mail distribution, fax, scan, filing, archiving for the General Manager, EHS, Finance and Engineering.
– Execute efficiently and discreetly any other tasks that the General Manager may require from time to time.

 
 

 

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Heather MacKenzie

Talent Acquisition Manager

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